Spring Congress Exhibitor Information

General information is provided below. For registration and complete details on Spring Congress click here. 

Why Exhibit?

  • Excellent opportunity to meet face-to-face with current and prospective clients
  • An average of more than 300 optometrists from North Carolina, South Carolina, Tennessee, Virginia, West Virginia and many other states attend
  • Unopposed exhibit time with functions held in the exhibit hall to drive traffic
  • Location! Location! Location! Spring Congress takes just steps from the beach at the Embassy Suites Kingston Plantation in Myrtle Beach, SC

Hours:
(times and details tentative)

Friday – 5:00 PM - 7:00 PM
The Opening Reception and Family Fun Night takes place in the exhibit hall during this time. All Spring Congress attendees are welcome, and the reception begins shortly after the general session lectures end for the day. Highlights include food, drinks, and plenty of socializing amongst our ODs. This event provides a significant amount of traffic in a relaxed atmosphere.

Saturday – 7:00 AM - 2:00 PM
Unopposed exhibit time (all functions take place in the exhibit hall):
7:00 AM - 8:00 AM - breakfast
10:00 AM - 10:30 AM - ice cream break
12:30 PM - 2:00 PM - lunch buffet

Booth Registration and Placement:

Registration per booth (6' x 10') includes three name badges, company identification sign, one draped table, pleated skirt on three sides, two chairs, company name in the program, and functions in the exhibit hall.

Each exhibiting company can select their top three booth choices based on the exhibit hall floor plan. NCOS will make every effort to place you at one of your top choices. Booth assignments are given on a first come, first served basis, after the Partners are placed. NCOS will make every effort to keep competing companies away from each other.

Important Exhibitor Documents:
2025 Exhibit Hall Contract Regulations
Exhibitor Floor Plan - Spring Congress 2025
Electrical Order Form - Embassy Suites
Additional Equipment Order Form - Convention Makers
Electronics Order Form - Convention Makers
Freight Service Form - Convention Makers
Shipping Labels - Convention Makers
Convention Makers - FAQ

Meeting and Event Policies for Exhibitors: 

  • Cancellations: Cancellations received by 4/15/25 will be entitled to a full refund. Cancellations received between 4/16/25 and 5/15/25 will be entitled to a 50% refund. Cancellations received after 5/15/25 will not be entitled to a refund. 
  • No Shows: No show exhibiting companies will be responsible for the entire booth fee. Furthermore, no shows may be prohibited from exhibiting at future NCOS events.
  • CE Attendance: OD Representatives from exhibiting companies, including NCOS Partner companies, must complete the registration process and pay the full OD CE registration fee in order to attend any continuing education sessions. Non-OD Representatives from exhibiting companies are permitted to attend one General Session per Congress Event at no additional cost. 

If you have any questions contact Christy Santacana, Meetings Coordinator, at (919) 977-6964 or [email protected].